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Camp Registration

Online registration is the quickest registration option and you will know immediately if your child has been placed into a program. To register online for a program, just click the link near the program description. Our online registration software works best when using Internet Explorer 9, FireFox or Chrome.

If you cannot register online, your child can still attend camp. Simply complete a hard copy registration form and mail it to:

Girl Scout Camp Registration
81 Gold Star Blvd, Worcester, MA 01606

IMPORTANT DATES

February 3 - April 1
April 2 - May 30
May 31 and later
Early Squirrel Discount Period
Regular Rate Registration Period
Late Rate Registration Period


EARLY SQUIRREL REGISTRATION
Early SquirrelSAVE $50 per PROGRAM. When registering by April 1, you will receive a $50 discount off of the regular rate. You also have the option to pay in full or make a deposit and pay the balance by April 1. As of April 2, unpaid balances will be adjusted to regular rate and campers risk losing their slot at camp. Deposits are non-refundable except as indicated in the “Cancellation/Refund” section.

Early Squirrel Minimum Deposit is $75 per program, PLUS:
$25 Girl Scout Membership Fee (if not a Girl Scout)
Fees for all Day Camp Optional Extras:
     - Bus Fee ($30 per session)
     - Before Care Fee ($50 per session)
     - After Care Fee ($50 per session)
     - Overnight Fee ($55 per session)
     - CLP & CLW T-shirt Purchases* (YL-AXL: $12; A2X: $14)
*For Laurel Wood & Lewis Perkins only. Green Eyrie & Bonnie Brae shirts can be purchased at the camp trading posts.

REGULAR & LATE REGISTRATION
During the Regular and Late Registration Periods, you must pay your balance in full at the time of registration, including any special options:

$25 Girl Scout Membership Fee (if not a Girl Scout)
Fees for all Day Camp Optional Extras:
     - Bus Fee ($30 per session)
     - Before Care Fee ($50 per session)
     - After Care Fee ($50 per session)
     - Overnight Fee ($55 per session)
     - CLP & CLW T-shirt Purchases* (YL-AXL: $12; A2X: $14)

PAYMENT INFORMATION

Online Payments:
When registering online, payment must be made using a credit or debit card. After making your initial deposit, if applicable, you will be able to return to your camper’s online account ONCE to pay the remaining balance. Alternately, you could pay your remaining balance using another payment method by mailing or hand-delivering your payment (see below).

Mailed/Hand-Delivered Payments:
When registering using a paper form or paying your final balance via mail or hand-delivery, payments can be be made using cash, check/money order, credit card, GSCWM gift card or cookie credits. Make checks/money orders payable to “GSCWM” and include the camper’s name on the memo line.

Paying with Cookie Credits?
Did you know both 2013 and 2014 Cookie Credits can be used to pay for camp? 2013 Cookie Credits are valid for use until May 31, 2014 and, if used by April 1 to pay your camp fee, will qualify for the Early Squirrel Discount. Cookie Credits from the 2014 Cookie Program will be issued in May and, upon receipt, can be used to pay your camp fee (however, you would miss the date to be eligible for the Early Squirrel Discount).

Girl Scout Membership
All campers must be registered Girl Scouts. A $25 annual membership fee is required if your child is not currently registered. When registering online, you must first register her as a Girl Scout, then register for a camp session. When using a paper form, simply include the $25 fee with the form. The Girl Scout year runs October 1 to September 30, so if she registered as a Girl Scout last summer, her membership has expired.

FINANCIAL ASSISTANCE
Financial Assistance (FA) is available based on financial need and availability of funds. Requests for FA will be reviewed on a rolling basis throughout the camp registration period, depending upon availability of funds. Only completed FA Application Packets will be considered. FA is not guaranteed. Please direct all questions regarding FA requests to campforms@gscwm.org.

To Apply:

  1. Complete a Camp Registration Form and mark the FA check box (anytime) OR register online (by April 1) and  select the FA product during check-out. AFTER April 1, you  can only apply using a paper registration form as
    the system cannot process deposits after April 1. Your registration MUST include the minimum deposit.
  2. Upon receipt of your child’s registration, a FA  Application Packet will be e-mailed to you. FA Application Packets can also be found online here.
  3. Complete the FA Packet in full, including providing a tax return or other such document as proof of income.
  4. Submit FA Packet to campforms@gscwm.org.
  5. Notification will be sent on a rolling basis via e-mail within 30 days of receiving your completed FA packet.

PLACEMENT
Placement into sessions is on a first-come, first-served basis and cannot be reserved without deposit.

Register online and you’ll know immediately if your camper has been placed!

If registering online, you will be able to see if space is available in the program prior to registering and will know immediately if your child has been placed. If her choice of programs is full, in most cases, you will have the option to place her on a waitlist. Payment is required to hold a space on the waitlist. If you’d rather not wait, simply search for another program which still has space.

CONFIRMATION
When your child is placed into a program, you will receive a confirmation packet via e-mail. This packet will contain directions to camp, a packing list, parent information, a health examination form, an invoice, and other important information. Please review these items carefully and return required materials by May 30.

WAITLISTS
If your child is placed onto a waitlist, you will receive an e-mail notification indicating the program for which she has been waitlisted. You may choose to keep her on the waitlist in hopes that a space opens up, or you can contact our Info & Referral Center at 800-462-9100 (in MA) or 413-584-2602 to see if there is space in another program she’d like to attend. If your child cannot be placed into a program, a full refund will be issued including deposit.

CANCELLATIONS & REFUNDS
Deposits ($75 per program) are non-refundable unless we are unable to place your child into a camp program, you do not receive the financial assistance you requested, or the program is cancelled.

Cancellation By Camper:
A refund (minus $75 deposit) will be made only for cancellations received in writing four weeks prior to the camp session. Written requests for refunds should be sent to campforms@gscwm.org.

Cancellation By GSCWM:
GSCWM reserves the right to change and/or cancel programs, and/or bus stop locations, as determined by camper enrollment. If GSCWM cancels a program for which your child was registered, you will receive a full refund including deposit. If your bus stop is cancelled or rerouted, you will receive a refund of your bus fee only.

Late Arrival/Early Departure:
No refunds will be made for a camper arriving late, leaving early, or attending only a portion of a session.

If you have questions, please don’t hesitate to  contact us at camp@gscwm.org or 800-462-9100 (in MA) or 413-584-2602.

HEALTH & SAFETY REGULATIONS
The American Camp Association (ACA) is the world’s premier organization dedicated to promoting the safety and quality of camp programs. As part of the accreditation process, many of GSCWM’s camps voluntarily participate in periodic visits by trained and certified visitors with the purpose of verifying our compliance with high standards in the areas of personnel, program administration, and facility safety. Bonnie Brae, Green Eyrie and Lewis Perkins are officially accredited, however, all GSCWM camps maintain the same high level of standards.

In addition to ACA and Girl Scout standards, all GSCWM camps comply with regulations of the MA Department of Public Health and are licensed by local boards of health. For more information about these state regulations, call 617-624-5757. Policies for camps are available upon request.

CAMPER RELEASE PASSWORD
A password is required to release campers each day, for day camp, and at the end of the week, for overnight camp. Passwords are required regardless of whether girls are being transported by car or bus. Please indicate your password on the registration form (or in the “Other” field when registering online).  Give this password only to the person(s) responsible for picking up your camper.

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