Rental Information & Forms

GSCWM camp facilities are available for Girl Scout and non-Girl Scout groups alike. Facilities must be reserved and paid for at least two (2) weeks in advance, but can be reserved up to nine (9) months in advance. Reservations will be issued in the order in which they are received. To reserve a camp site, download the appropriate form below.

• Camp Facility Rental Form - Girl Scout Groups
• Camp Facility Rental Form - Non-Girl Scout Groups

Confirm availability by looking at the appropriate site calendar:

Bonnie Brae
Green Eyrie
Laurel Wood
Kinnebrook
Lewis Perkins
Marion White

Follow these steps to rent a campsite:

1. Mail, fax or drop off your completed Camp Facility Rental Form with full payment* to your local service center. Reservations will not be processed without payment.
   
   

   Mail:	241 Haydenville Road, Leeds, MA 01053-9768
   Fax:	413-586-7937
   Drop Off:	40 Harkness Avenue, East Longmeadow 241 Haydenville Road, Leeds 81 Gold Star Boulevard, Worcester

   
   * FULL PAYMENT is due at the time of reservation for all reservations with a fee of less than $100. For reservations with a fee in excess of $100, 25% is due at the time of reservation, with the remaining balance due four (4) weeks prior to your camp trip. 
2. Please send current information regarding applicable certifications (i.e. first aid, lifeguard, archery instructor, etc.) with your rental form.
3. Upon processing of your reservation, you will receive a confirmation packet. If the requested facility is not available, you will receive a notice allowing you an opportunity to select a different facility or date, if available.

Special Note on Payments
To comply with auditing practices, checks are deposited and credit cards are processed upon receipt. If a reservation cannot be accommodated, a refund will be issued. Checks returned for insufficient funds or credit cards declined are subject to cancellation of facility rental, unless immediate action (within 1 week of notification) is taken to correct the problem.

Facility Confirmations - Girl Scouts Go Green!
Upon acceptance of your reservation, you will receive a confirmation packet via e-mail* listing the facility/building/unit you have reserved, as well as driving directions, arrival instructions, policies and procedures to follow while using a GSCWM facility, and other pertinent information.

*If you provide an e-mail address on the Camp Facility Rental Form, your confirmation packet will be sent electronically, otherwise it will be sent via US Mail.

If a confirmation packet is not received within one month of submitting your Camp Facility Rental Form, or at least two weeks before your proposed camp date, please alert the GSCWM Information & Referral Center (800-462-9100, 413-584-2602 or info@gscwm.org) so a new packet may be sent.

Property Notice - Winter  2011/12

There are some camps/buildings that will be hibernating for the winter. In efforts to save on operating costs, the following facilities will be closed for the winter: Camp Lewis Perkins; the Dining Hall at Camp Green Eyrie; Gage Center at Camp Laurel Wood; all the cabin units, non-winterized buildings and the Big House at Camp Bonnie Brae. The appropriate measures will be taken to winterize and protect the properties from theft and damage.

In order to do our part in helping to control the spread of disease to our trees and the trees in our communities, bringing firewood that is not wrapped, bundled, and labeled “Insect Free” onto our properties is prohibited. All of our sites have firewood available for your use. Please be conservative, and keep in mind that our staff has limited time for firewood production.